Governing Board Agendas & Minutes

Agendas and Minutes for the Sunnyside Unified School District Governing Board can be found below:

Arizona Open Meeting Requirements

The information below is from Arizona Open Meeting Law 101 published by Arizona Ombudsman Citizens’ Aid. More detailed information can be found in the Arizona Ombudsman Open Meeting Law Booklet as well as on the Arizona Ombudsman Citizens’ Aid Open Meetings Overview Page.

Meeting Agenda:

Agendas must contain information reasonably necessary to inform the public of the matters to be discussed or decided. A.R.S. § 38-431.09. Agendas must be available at least 24 hours before the meeting. A.R.S. § 38-431.02(G).

Meeting Minutes:

Public bodies must take meeting minutes of all meetings, including executive sessions.

May be recorded or written, keeping in mind that permanent records must be on paper.

Public session meeting minutes must include:
  • Date, time and place of meeting;
  • Names of members of the public body present or absent;
  • A general description of matters considered; and
  • An accurate description of all legal actions proposed, discussed or taken, and the names of members who propose each motion. The minutes shall also include the names of the persons, as given, making statements or presenting material to the public body and a reference to the legal action about which they made statements or presented material.
Executive session minutes must include:
  • Date, time and place of meeting;
  • Names of members of the public body present or absent;
  • A general description of matters considered;
  • An accurate description of all instructions given; and
  • Such other matters as may be deemed appropriate by the public body.

The minutes or a recording of the public session must be open for public inspection no later than three working days after the meeting, except as otherwise provided in the statute. A.R.S. § 38-431.01(D).

Cities and towns with a population of more than 2,500 persons must post approved city and town council minutes on its website within two working days following approval. A.R.S. § 38-431.01(E)(2).
Minutes of executive sessions must be kept confidential except from certain individuals. A.R.S. § 38-431.03(B).

How long meeting minutes are maintained is determined by the public body’s record retention and destruction schedule authorized by Arizona State Library and Archives. Persons in attendance may record any portion of a public meeting, as long as the recording does not actively interfere with the meeting. Acceptable recording equipment includes tape recorders, cameras, or other means of reproduction. A.R.S. § 38-431.01(F).

For the latest information related to open meeting law, please visit their page dedicated to Open Meeting Law.